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11/07/13 Posted by Cindy Bates 5 Things You Need to Do to Take Your Business Paperless

Have you ever noticed an airline pilot lugging a black briefcase on their way to the next flight? Those briefcases aren’t filled with personal effects, but are 40-pound flight kits containing charts, maps, manuals and guides. Delta Airlines recently made a move to replace those bulky flight kits for its 11,000 pilots by giving them each an electronic flight bag in the form of a Microsoft Surface 2 tablet . The cockpit will now be a paperless workspace for Delta pilots, with all Delta cockpits projected to be paperless by the end of 2014.

The concept of the paperless workspace – whether it's a cockpit, a cubicle, a reception area or remote jobsite – is exciting for numerous reasons: reduced clutter, improved data security, cost savings and environmental benefits, to name a few. Here are 5 steps you need to take to begin creating your version of the paperless cockpit:

  1. Clear out the clutter. Determine which of your documents are worth digitizing, and which are not, and discard what’s not necessary.
  2. Decide where your digital information will live. You can always just create folders on your computer’s desktop if you’re the only one who needs access to important business files. But if you want to be able to access documents when you’re away from the office, and better yet, enable your employees to collaborate and easily share documents with one another, your best bet is a cloud-based file storage and sharing solution, like SkyDrive Pro or SharePoint.
  3. Go digital. There are different ways to turn paper documents into digital ones; scanning and manual data entry are two primary methods. If you have a lot of documents to convert, the process can take some time. You might consider hiring a document conversion company to scan and organize paper documents for you – a project that will pay off in the efficiencies gained once your workspace is organized.
  4. Convert paper-based processes to digital. If you currently make new customers fill out paper forms, consider switching to Word document forms, editable PDFs or online forms, which you could email to customers and clients in advance, or have them fill out on a tablet or desktop computer when you are face-to-face. Or, if your business entails the need to review and sign lengthy documents and contracts, like real estate or legal professionals do, something as simple as a Windows 8 tablet with a stylus for signing contracts right on the tablet screen could revolutionize your work world. It’ll cut back on the amount of paper you have to carry and will streamline the signing and document sharing process for customers. You also can consider offering customers e-receipts instead of paper receipts with their purchases.
  5. Change your paper-based ways. Rethink the way you’ve always done things. For example, consider giving up paper notebooks in favor of an online note-taking app like OneNote , which lets you can capture ideas and access them from nearly anywhere on a variety of devices, including smartphones, tablets and the web.

Going paperless has a lot to do with being able to get work done from anywhere. Does your business use technology that gives you flexibility in where you can work? Share your story on Twitter or Facebook using the hashtag #getitdone.

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Start a Business & Manage Your Finances Like a Pro!

One of the very first steps to begin any small business is deciding on a model for business. There are numerous options possibilities to choose from, all having their own benefits and characteristics. For many small-scale entrepreneurs who want to incorporate, an LLC is the best option due to its extreme simplicity, flexibility , and capacity to safeguard assets of private individuals. Incorporating an LLC is possible in various options. You can decide to do it yourself or seek assistance from an organization that has a specialization in business formation. But before you go far, take note of the essential details you must know before beginning an LLC

What exactly is an LLC? An LLC is a Limited Liability Company. This is basically a company that has one member, the 'limited' owner, who holds all the shares of stock , or assets for the LLC. All the participants are referred as partners and they too have only a limited liability in the event that the owner is in default on their obligations.

How to Start a Business

What's the first step to start an LLC? Your first task is register your LLC's name. In order to do this, you have two options: you could use a 'forms' for instance, or a book even a 'notary'. After making the required choices, ensure you give the required information to the company that is managing the process of signing on your behalf as your LLC name.

How can you list your LLCs? There are several ways to accomplish this. The most simple way to accomplish it is list the name of your LLC on the front in a "bill on lading (also known as an insurance form for all kinds of businesses. Most brokerage houses have these forms for clients to purchase. If your brokerage does not provide one, you should check with your state's Department of revenue to determine the guidelines are regarding LLCs as well as how to register them.

How do I begin a new business to become an LLC? Most states allow an LLC to be registered an LLC, with no funds or assets required for registration as an LLC. Some states require you to pay for a "Registered Administrator in addition to the fact that you possess one. It is crucial that you are registered as an agent in charge of the LLC.

Now that we know how you can start a new business as an LLC then let's have a look at how you can create operating agreements for an LLC operating agreement. When most people launch their business, they tend to not take the time to think about making an operating agreement. Business owners often want to run their business as if they were their private estates, and overlook their legal obligations towards others. Because of this, there's lots of room to make mistakes and abuses while you create and drafting an LLC operating agreement. Your business will run much more smoothly and longer if you spend in planning for every aspect of the process, including finding an operating agreement template.

The LLC Operating Agreement can be beneficial when dealing with various joint venture partnerships as well as limited liability corporations. As an example, many states permit a limited-liability company to list its owner as the authorized agent for all the business dealings. It also means all legal questions that come up will need to be directed towards the registered agent, and not to the other individuals involved in the joint partnership. If the owner of the LLC isn't an agent registered with the company, they may have to designate an additional person to take care of their legal issues.

If you're looking for information on how to establish a business for an LLC It is possible to consult with an experienced lawyer to get up and running. As the rules regarding how to form an LLC can be different legal requirements, your attorney will be the ideal resource to assist you in figuring everything out. As a result, you need to make sure hiring a lawyer that is well experienced and knowledgeable regarding the specifics of filing the paperwork required to form an LLC. of an LLC.